Career Opportunity: Program Coordinator

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Who We Are

Nearly a billion people live in extreme poverty and earn less than $1/day. Most of them are
subsistence farmers whose farming practices have led to the deforestation of their land and the
degradation of the their local – and the global – environment.

Trees for the Future (TREES) is ending hunger and extreme poverty for farmers in developing
nations by generating health, wealth and resilience. Through our “Forest Garden Approach,” we
train farmers to plant and manage Forest Gardens that sustainably feed families and raise their
incomes by 400%. We receive donations to implement our work in areas where we can have the
greatest impact.

Since 1989, with our experience in planting over 128 million trees, we have demonstrated the
transformative power of trees in helping smallholder farmers to break out of the poverty trap.
Today, our work in East and West Africa is helping to end hunger and poverty by guiding
thousands – and soon hundreds of thousands – to grow food and promote economic
independence through trees. Learn more at www.trees.org.

Position Description

The headquarter-based Program Coordinator will work with TREES program staff in East and
West Africa to ensure effective project implementation, administration and reporting. The job
entails providing project support, ensuring financial accountability and monitoring and evaluation (M&E) requirements are met, managing communications between HQ and country programs, acting as a liaison between the program team and the many other departments, and supporting fundraising efforts, particularly research and proposal writing.  This position will report to the Director of Programs.

Key Responsibilities

Assist in Program Administration across East and West Africa

    • Collaborate with Director of Programs to ensure West Africa programs are adhering to the program strategy, budget, scope, timelines, and deliverables.
    • Work closely with West Africa Country Coordinators and local partners as required to ensure effective program implementation, and timely and accurate data collection and reporting.
    • Backstopping both East and West Africa programs including provision of support to program directors and staff to update and maintain accurate  budgets, field reporting, and field-HQ communication;
    • Compile and reconcile data from the field to produce high-quality narrative and data reports for donors and other communications.
    • Support program staff to ensure that standards, training, and M&E requirements are met on time and within the allocated budget;
    • Assist in planning trips, conferences, travel arrangements for training participants and program staff as needed
    • Train field staff in new project management systems and processes

Communications

    • Regularly engage in communication with partnering organizations, Country Coordinators and Technicians to ensure they have the support and clarity they need to pursue and manage projects effectively;
    • Maintain regular communication with HQ program staff to improve program quality and ensure cohesion among all programs;
    • Enforce communication and branding standards in programs and with project-level sponsors;
    • Ensure that any needs, issues, or challenges with outward-facing communications needs of country programs are communicated and addressed in a timely manner, with support from supervisor where needed;
    • Assist in preparing engaging success stories, newsletter articles, blogs, and project updates as needed for donors, media, and marketing as needed.
    • Act as technical specialist as needed in HQ to answer staff questions about programs and technical agroforestry knowledge
    • Represent Trees for the Future in performing outreach to partners and sharing learning at conferences

Monitoring and Evaluation

    • Liaise between Monitoring & Evaluation Director and field staff to ensure that the M&E system is operating effectively in each country;
    • Work with program staff (Director of Programs, Country Coordinators) to ensure that M&E data is collected in full and on time;
    • Work with Director of Programs, field staff, and Director of Monitoring and Evaluation to review M&E data and reporting information and assemble reports as needed

Financial Responsibilities

    • Assist in budgeting for future activities.
    • Review reports and monitor country programs to ensure they are adhering to approved budgets;
    • Ensure proper financial management (e.g. invoicing, receipt collection, expense report coordination,  translation as needed);
    • With help from Director of Programs and Country Coordinators, monitor financial procedures and activities to ensure country programs are using project funds appropriately and efficiently;
    • Review and submit financial documentation from field staff to HQ as required;
    • Prepare and submit regular funding requests to HQ and follow up on transfers

Training Program Development and Strategic Learning

    • Collaborate with colleagues to develop and enhance training modules and resources;
    • Ensure that training materials and other documents and tools used by field staff are translated to local languages as needed;
    • Collaborate with colleagues to support and enhance strategic learning within the organization, including support of TREES’ web-based Forest Garden Certification Program

Qualifications

The Program Coordinator needs a fearless and enthusiastic can do/will do attitude, is comfortable in a fast-paced, high standards setting, possesses excellent people skills, and the ability to write, communicate and present extremely well.

In addition to having demonstrated an ability to perform the responsibilities listed in the position
description, the ideal applicant has:

  • Master’s degree in field relevant to position; or equivalent experience/education
  • Minimum 2 years’ experience with program and staff management;
  • Minimum 2 years’ experience living and working in Africa;
  • Ability to think inter-departmentally and “connect the dots” between program needs with fundraising, marketing and staffing needs;
  • Comfort level navigating various leadership and decision-makers and working in a non-hierarchical environment;
  • Significant experience in agroforestry, natural resource management, livelihood development and poverty alleviation;
  • Significant experience with capacity building, program backstopping, proposal development and M&E;
  • Familiarity with the International Development sectors in East and West Africa
  • Strong organizational and multi-tasking skills;
  • Fluent in written and spoken English and French (required); Working knowledge of other languages spoken in West and East Africa a plus (Wolof, Swahili, Luganda);
  • Willingness to travel
  • Experience working with foreign project field staff and cultivating relationships with local partners
  • Experience working across cultures and a developed sense of respect for cultural differences

The ideal candidate will also possess the following personal attributes:

  • Strong belief in TREES’ mission and culture;
  • Focused, disciplined, and determined;
  • Innovative and collaborative;
  • Passionate and good-natured;
  • Patient and flexible, particularly in cross-cultural environments;
  • Sensitive and respectful of cultural differences.

Compensation & Benefits Summary

  • Salary to be commensurate with previous experience
  • Opportunities for national and international travel. Overseas insurance when traveling
  • This position is entitled to receive health insurances (vision, dental, medical). TREES covers 79% of cost of premium;
  • Ten (10) paid holidays annually;
  • Twelve (12) days of vacation accrued according to company policy;
  • Up to ten (10) paid sick days per year;
  • 403 B (401K for nonprofits) with a 5% match after the first year of employment.
  • Maternity, adoption, voting and bereavement leave according to company policy;
  • Career development and job-related training;
  • Additional insurances available as desired through AFLAK;
  • The satisfaction of helping countless families to plant their way out of poverty.

How to Apply

Send CV and cover letter to jobs@trees.org with the subject line “Program Coordinator”

To see a pdf version of this job description, click here.

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